Terms Of Reference

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Shaping Thurrock Partnership

The Shaping Thurrock Partnership meets twice a year with the primary purpose of setting the vision and priorities for the partnership in the Sustainable Community Strategy and Local Area Agreement.

The Shaping Thurrock Partnership will host an annual Shaping Thurrock Forum that brings together local and regional partners, residents and businesses. The Forum will be consulted on any major changes to the vision and or priorities for Thurrock. It exists to enable local people and organisations to hold the LSP to account and to generate ideas for the LSP to consider.

Responsibilities – The Shaping Thurrock Partnership

The Shaping Thurrock Partnership will be responsible for:

  1. Agreeing a vision and priorities that meet the needs and aspirations of local people and businesses. This will form the basis of the development of Thurrock’s Sustainable Community Strategy and its Local Area Agreement
  2. Electing a Chair and Vice-Chair. The Chair and Vice-Chair will represent the LSP externally as required and provide regular liaison with the Executive Board as required
  3. Agreeing the Terms of Reference of the Partnership’s five (5) programme boards
  4. Hosting the annual Shaping Thurrock Forum
  5. Approving the framework for the allocation of Performance Reward Grant (earned for successful delivery of LAA targets) and receive an annual report accounting for its expenditure
  6. Conducting half yearly performance reviews of the partnership’s delivery against its vision and priorities
  7. Undertaking a self-evaluation exercise each year in relation to its own effectiveness and the effectiveness of the Executive Board and Policy Group
  8. Presenting the Partnership’s annual report on achievements and future plans to a full meeting of Council, and Boards of partners as appropriate
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Shaping Thurrock Executive Board

The Shaping Thurrock Executive Board meets four times a year. The Executive Board is responsible for overseeing the delivery of the Sustainable Community Strategy and Local Area Agreement and serves as the executive decision-making body of the LSP.

Responsibilities – The Shaping Thurrock Executive Board

The Shaping Thurrock Executive Board will be responsible for:

  1. Being the executive decision-making body for the partnership and be responsible for conducting the business of the partnership. The Executive Board will receive appropriate executive support
  2. Approve action plans for Thurrock’s Sustainable Community Strategy, Local Area Agreement and oversee their delivery
  3. Appoint the Chair(s) of each programme board and approve the forward plan for each programme board
  4. Receive reports from programme boards on delivery every six months, as otherwise requested, and manage as appropriate exceptional matters associated with delivery as escalated by programme board Chairs
  5. Produce the Shaping Thurrock annual report that contains the Partnership’s achievements for the previous year and future plans
  6. Manage the expenditure of Performance Reward Grant in line with the framework set by the Policy Group and provide the Partnership with an annual report accounting for its expenditure

The Chair of the Executive Board has delegated authority to approve:

  1. expenditure for Performance Reward Grant to the value of £20K
  2. urgent items of business outside of Executive Board meetings
  3. convene additional Executive Board meetings as deemed appropriate
  4. provide six monthly reports to Shaping Thurrock Partnership on progress to deliver the Partnership’s priorities.
  5. oversee the development of Thurrock’s Area Assessment (as part of Comprehensive Area Assessment)
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Shaping Thurrock Policy Group

The Shaping Thurrock Policy Group meets twice a year. The Policy Group will provide advice and support to the Partnership on current and emerging policy and strategy issues affecting the Partnership.

Responsibilities – The Shaping Thurrock Policy Group

The Shaping Thurrock Policy Group is responsible for:

  1. The consideration and development of current and future policy and strategy affecting the Partnership
  2. Providing support to the Partnership to develop the its vision and set of shared priorities for Thurrock as expressed in Thurrock’s Sustainable Community Strategy
  3. Providing advice to the Partnership on changes to policy and strategy
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Programme Boards

Thurrock has five Programme Boards that deliver the priorities of the Sustainable Community Strategy. The five programme boards report to the Executive Board and meet as often as necessary to effectively manage delivery.

Responsibilities – The Shaping Thurrock Programme Boards

The Shaping Thurrock Programme Boards will be responsible for:

  1. Delivery of the work plan agreed to by the Executive Board, including the delivery of Sustainable Community Strategy priorities and LAA targets.
  2. The management of partnership issues affecting service delivery.

Chairs of the Programme Boards will be responsible for:

  1. Inviting representation at programme board meetings as he/she considers appropriate, with the aim of inclusively;
  2. Attending Executive Board meetings as required;
  3. Escalating exceptional items to the Executive Board as appropriate;
  4. Approving urgent items of business outside of Programme Board meetings; and
  5. Convening additional programme board meetings as appropriate.
  6. Establishing and regularly reviewing its own working group structure so that it does not replicate activity and responsibilities of any other bodies or groups in existence and promotes coordinated delivery across programme boards.
  7. Provide six monthly progress reports to the Executive Board, or as otherwise stated by the Executive Board.
  8. Ensuring it has appropriate mechanisms to engage and involve service users and representatives from the Voluntary, Community and Faith sector.
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Shaping Thurrock Protocol and Governance Arrangements

The Shaping Thurrock Protocol and Governance Arrangements can be downloaded via the link below (see how to access PDFs):